4.20 Surplus Property Policy

The President of the College or his/her designee is authorized to act on behalf of the College in the acquisition or disposal of surplus property.

Procedures:

4.20.1 Surplus Property Acquisition Procedures

The College or its agents as designated by the President may acquire federal surplus property through the Missouri State Agency for Surplus Property under authority of the Federal Property and Administration Services Act of 1949. College employees desiring to purchase federal surplus property for College use must:

1. Obtain written authorization from the President including the dollar limit of items to be purchased.
2. Complete a purchase requisition form and obtain the appropriate signatures.
3. Obtain a purchase order from the Purchasing Agent.

 

4.20.2 Surplus Property Disposal Procedures

Property may be nominated as surplus by a unit supervisor, division chair or faculty of the department housing such property. The Director of Facilities and Grounds or his/her designee will then be responsible for formally deeming property surplus and for the appropriate disposal of the property.

1. Methods of Disposal:

a. Direct Transfer – The department or unit housing such property may make a direct transfer to another department within the College having a need for such equipment or property, with notice to the Director of Facilities and Grounds or his/her designee. Any items purchased with Perkins, vocational enhancement or RTEC funds may be transferred only to another vocationally-funded program within five years of purchase, with permission of the vice president in charge of occupational-technical programs and with notice to the Director of Facilities and Grounds.

b. Sale – Items with resale value, as determined by the Director of Facilities and Grounds or his/her designee, shall be sold by sealed bid or auction. Such sales shall be made to the highest responsible bidder and shall be in conformance with all College purchasing policies and procedures.

(1) Terms of sale. Property shall be sold “as is and where is” and without any warranty whatsoever.

(2) Costs. All costs, including transportation and fees, in connection with the act of the sale and all other related costs and fees shall be borne exclusively by the purchaser.

c. Local Disposal – Surplus or obsolete items determined by the Director of Facilities and Grounds or his/her designee to have little or no transfer or sale value may be locally disposed of. Items requiring special handling shall be disposed of in accordance with all local, state and federal laws and regulations.

d. Trade In – The Director of Facilities and Grounds may take advantage of opportunities to trade in surplus property on the purchase of like items if it is monetarily advantageous to the College.

e. Donation – The President of the College or his/her designee is authorized to distribute surplus property to other in-district public educational institutions as provided by state statute and regulation.

(Adopted 5-1-1990; Reaffirmed 12-2-1991, 8-28-2003)