1.6 Officers and Staff of the Board of Trustees


(Adopted 12-3-1968; Reaffirmed 12-2-1991; Revised 2-4-2002, 3-8-2021)

The Board of Trustees shall select members and other personnel to serve as officers and staff. The Board officers shall serve in their positions until the first meeting of the Board following an election held by the College District unless replaced by a majority vote of the whole Board.

Procedures (Revised 3-8-2021)

1.6.1 Officers

The officers of the Board of Trustees shall be a president, a vice president, a secretary, and a treasurer who shall be members of the Board, and a recording secretary, who need not be a member of the Board.

1.6.2 Officers – When Elected

Officers shall be elected at the first meeting of the Board following elections held by the College District in each even numbered year. In the case of a vacancy in any office, such vacancy shall be filled as soon as practicable by electing a successor to the unexpired term of office.

1.6.3 Election – How Conducted

The election of all officers may be by secret ballot and shall be held at a regular meeting or at a special meeting of the Board held for that purpose.

1.6.4 Term of Office

Each officer of the Board shall be elected for a term of two (2) years, shall assume office immediately upon election, and shall hold office until their successor shall be elected and qualified by a majority vote of the whole Board.

1.6.5 Duties of the Officers and Staff (Revised 11-6-2023)

President
The duties of the President shall be, specifically:

  1. To preside over all meetings of the Board of Trustees.
  2. To appoint or provide for the election of Board committees and appoint Board liaisons to College committees as appropriate.
  3. To call special meetings as required.
  4. To perform other such duties as may be prescribed by law for action of the Board of Trustees.
  5. To sign checks and conduct financial transactions in the absence of the treasurer.

Vice President
The duties of the Vice President shall be, specifically:

  1. In the case of the resignation, absence, or other disability of the President, to perform all duties of the President.
  2. To perform further duties as shall from time to time be assigned to them by the President of the Board of Trustees.

Secretary
The duties of the Secretary shall be, specifically:

  1. To sign documents, contracts, and other instruments on which the signature of the secretary is required or appropriate.
  2. To record meeting minutes in the absence of the Recording Secretary.

Treasurer
The duties of the Treasurer shall be, specifically:

  1. To keep or cause to be kept complete records of the financial transactions of the College District, to sign or cause to be signed all checks, and to report or cause to be reported the financial status of the College District.
  2. Such other duties as are required of the Treasurer under the Laws of Missouri.

Recording Secretary

  1. May be appointed by the Board of Trustees and may or may not be a member of the Board. Any compensation for serving as Recording Secretary shall be fixed by the Board of Trustees.
  2. The duties of the Recording Secretary shall be, specifically:
    • to be the custodian of the official seal of the College,
    • to prepare and post Board of Trustees meeting agendas,
    • to post notices of Board of Trustees meetings,
    • to attend meetings of the Board of Trustees and to record minutes of the proceedings,
    • to be the official custodian of Board proceedings and records,
    • and to sign all legal documents in the absence of the Secretary of the Board of Trustees at the direction of the Board of Trustees.