4.11 Facilities Maintenance and Repair Account

(Adopted 12-7-1987; Revised 6-23-2003; 12-5-2022)

Facilities Maintenance and Repair (M&R) are accounted for in the general fund and the grants and government restricted fund.  All M&R purchases are made in accordance with Board Policies regarding purchasing and construction.  Purchases made in the grants and government restricted fund must also comply with the Missouri Department of Higher Education and Workforce Development Maintenance and Repair Guidelines.  Funds in this account are subject to state guidelines for use of state maintenance and repair appropriations and approval by the Board of Trustees.

The Board of Trustees grants approval to address an emergency situation immediately under this Policy. An emergency for this purpose is defined as:

1. A condition such that life or safety is threatened.
2. A condition that affects the structural integrity of a building.
3. A condition causing mechanical or electrical system failure and severely affecting the working environment.

The President is authorized to address any such situation as quickly as possible and report to the Board of Trustees the condition and its corrected status at the earliest possible meeting time.