3.6 Grade Policy

The faculty at East Central College have sole responsibility for assignment of grades to students based upon student academic performance and other criteria as described in the official course syllabus provided to each student. These criteria have been developed by the faculty and are approved by the academic administration of the College.


3.6.1 Grade Descriptions and Records (Revised 3-1-2012)

Each faculty member’s assignment of grades reflects the following standard college grading scale and corresponding grade points earned:

Grade Explanation Grade Quality Points Per Credit Hr.
A Superior 4
B Above Average 3
C Average 2
D Below Average, Passing 1
F Failing 0
W Withdrawal with Approval 0
WX Administrative Withdrawal 0
I Incomplete 0
H Audit 0
P Pass 0
NC No Credit 0

At the end of each academic semester, faculty are required to submit final course grades to the Registrar and file a record of the grade plus the criteria used to arrive at the official grade with the appropriate instructional division. Grades are available to students via eCentral on the College website. All submitted grades become part of the student’s official record (transcript) and are used in the computation of the semester grade point average and the student’s cumulative grade point average.


3.6.2 Other Grade Options

A. Mid-Semester Progress Reports
In addition to final grades, faculty may report mid-semester student progress. At that time, in addition to the mid-semester grades of “D” and “F”, the following may be reported:

U Unsatisfactory Progress

While not an official transcript grade, “U” is used at mid-semester to identify unsatisfactory progress within a course.

B. Incomplete (I)
A grade of Incomplete (I) may be recorded for a student who has completed 80% of the required coursework with a passing grade but, because of reasons acceptable to the instructor, has failed to complete all coursework. Each grade of “I” must be accompanied by a written contract with specific terms for satisfactory course completion and the signatures of the instructor and student. All coursework must be completed during the following semester. If class attendance is required, coursework must be completed during the semester when the course is next offered. A final grade will be recorded as determined by the instructor. Students on financial aid should consult with the Financial Aid Office regarding the impact a grade of “I” may have on student financial aid status.

C. Audit (H)
A student may elect an audit grade option following the procedures outlined below. Audit (H) grades carry no credit hour value and will not count in credit hours attempted in certain financial aid programs.

1) A student is admitted to the College, meets all course admission requirements and registers for the course, paying the usual tuition and fees and enrolls as an audit student. Faculty may or may not require that the audit student take exam, but all attendance requirements are the same as other students in the class. A student completing the class and meeting the audit requirements as established by the faculty member will receive a grade of “H” for the class, but no credit hour completion will be associated with the grade. A student who fails to meet the attendance requirement may withdraw or be administratively withdrawn from the class and a grade of “W” will be recorded.

2) A student is admitted to the College, meets all course admission requirements, registers for the course paying the usual tuition and fees, and enrolls in a class. Within the College refund period (as defined in the course schedule and available in the Registrar’s Office), a student may change status to audit (H). All the procedures for an audit class will then apply.

D. Withdrawal (W or WX)
A student may initiate the withdrawal from a course with the approval of the instructor, advisor or other appropriate campus official and will receive a grade of “W.” The grade is not used in calculating the grade point average and by itself does not represent the quality of the student’s academic performance or conduct.

A student may be withdrawn from a class administratively by the instructor or campus official due to excessive absence or other reason and will receive a grade of “WX.”

In either situation, a grade of “W” or “WX” carries no credit hour value and will count in credit hours attempted in certain financial aid programs.

E. Pass (P)
In some courses and under certain circumstances, a grade of “P” is used to indicate that a student has attained a sufficient level of knowledge within a course or program for the student to receive credit. Circumstances that warrant the use of “P” include, but are not limited to, articulated credit, advanced placement, and foreign language credit. Any specific course must receive approval from Academic Council to have a grade option of “P”. In each of these circumstances, credit is awarded but no grade point average points are computed. Students may not request a Pass grade option.

F. No Credit (NC)
An option only for students enrolled in dual technical credit courses, the “NC” grade demonstrates that the student has not achieved the minimum standard to receive credit.


3.6.3 Grade Point Average

Grade point average is determined using the following steps:
• Exclude for purposes of computation all grades of W, P, I and H
• For all other grades, multiply the credit hour value of the course by the point value of the grade; this value is the student’s grade points
• Total the number of semester hours attempted in all courses used to determine grade points; this value is the student’s hours attempted
• Divide the grade points by the hours attempted; this number (a value of at least 0.00 and not to exceed 4.00) is the grade point average.

Cumulative grade point average computations will include all courses taken at East Central College plus any courses transferred and accepted by East Central College.

(Adopted 8-28-2003; Revised 8-27-2007, 8-31-2009)