Access Accommodation List - Wellness Services

	Accommodation	Definition
ACFD	Access to Food/Drink during Lab, Class, Exams	Student is permitted to bring snacks, including drinks into the learning environment. There will be instances where this is not acceptable such as clinical rotations/rounds with nursing students. Certain labs will not permit food. In such cases students may have to leave the physical space to consume the snack/drink.
ADTL	Adaptive Tech Lab	Use of Adaptive Tech Lab for completing course work, viewing course content, completing testing
BREX	Breaks During Exams	Student is allowed an extension on the exam time to account for breaks. Students are allowed to walk, stretch, use the restroom, stand up, etc. outside the exam room. For online exams, the student may move off camera. The student may be given 10 min per hour of testing time. During a break if testing in person, students are not permitted to leave the room with their cell phone or any belongings not specified in their accommodations. (ex: students taking exams online, they are not permitted to access technology while on break) Please note that this time will be applied in addition to any other accommodation. (ex: if a class is testing for 60 min, and a student approved for 200% extended time and breaks the student would receive 120 minutes for testing time and two 10 min breaks, for a total of 140 minutes)
CALC	Talking Calculator	Accommodations available for students with documented learning disabilities like dyscalculia or visual impairment. These accommodations may include permission to use a calculator when one is not normally allowed.
CCTV	Closed Captioning	Captioned media is a required accommodation for those that are deaf/hard of hearing and are also used for students with learning disabilities, auditory processing disorder, and ADD/ADHD.
CMOD	Classroom Modification	This can be a variety of accommodations from an adjustable desk, chair, table, lighting, placement of furniture in a classroom, special computer hardware or software, alternative format materials and delivery of instruction (except no change in content or amount or work)
COEX	Use of Computer for Essay Exams/Quizzes Only	Student is allowed to use a laptop in the classroom or testing center for portions of the exam that require writing such as in essays.
CPAU	Cell Phone App Use	Students with this accommodation are allowed to always use or keep their cell phone near them or on their person due to the use of an app that provides a service related to their disability (ex: diabetes app reading a person’s sugar levels, hearing aids linked to app providing closed captioning or transcription) Students with this accommodation can be required to use phone only for disability purposes. Access Services coordinators will discuss options for using phone with the minimal amount of class disruption such as keeping the phone muted while using vibration, if possible, phone being face down, or on person versus out on desk/table.
ESSY	Essay on Computer	Students with disabilities that need this accommodation may include visual disabilities, written language expression, physical disabilities that impair the ability to write, and dysgraphia, requiring a dictation/speech to text program, or a computer for word processing.
EXAB	Excused Absence	Students with this accommodation must report absences to the Access office within 72 hours of absence. Faculty/Instructors will require confirmation of absence from the Access Coordinator, who will confirm/validate medical documentation for an absence. The student is solely responsible for making up any quizzes, exams, labs, etc. missed during the absence. It is the student’s responsibility to make necessary arrangements with instructors. Excused absences are used to cover medical emergencies only and do not cover Over-booking of the student’s schedule Forgetting exams or assignments Poor Time Management Not being prepared Regularly scheduled medical appointments The Excused Absence Policy does not apply to Federal Financial Aid requirements. For Federal Financial Aid recipients who stop participating in all courses, a last date of attendance based on an academically related activity is used to determine the portion of aid earned. Excused absences may not be included as days attended.
EXDL	Extended Deadlines	This may be granted to a student with a condition that may result in episodic or unpredictable flare ups causing them to miss assignments, deadlines, and/or exams. In such cases where a condition is disclosed at the start of the semester, Access Services will contact the instructor to establish reasonable extended deadlines. If a flare up occurs during the course which impacts the student’s ability to meet a deadline or exam, the student will provide medical documentation to the Access Office, who will confirm/validate for the Faculty/Instructor. The student will then be responsible for completing assignments or making up quizzes/exams in the pre-established extended deadline. Extended Deadlines does not include: Open-ended deadlines Elimination of all in-course deadlines or permission to submit interval scheduled work all at the same time at the end of the course Permission to submit assignments at the student’s convenience Automatic re-weighting of grades to compensate for assignments not submitted Submitting assignments after answers have been posted or other students have received feedback on their work Guidelines for Instructors when providing Extended Deadlines Instructors will have met the College’s obligation to accommodate when they: Grant a reasonable response to initial request-e.g. 1-2 days on weekly assignments, up to days on middle-mid-term assignments or 1-2 weeks on term papers Appropriately linked the granting or denial of an extension to the protection and preservation of academic standards and course requirements Once an instructor has granted reasonable extension upon request, they are within their right to refuse additional extensions if doing so is in contradiction to the stated course requirements. If students make subsequent requests for extensions due to a disability either on the same assignment or additional assignments in the same course, they should be referred to the Access Office for support. Students who are granted reasonable accommodations for extended deadlines are expected to meet stated course requirements. Access Services most often only considers it a reasonable accommodation to make-up 1-2 exams or quizzes. Extended deadlines may not be applicable to work that must be completed and submitted as a group. These circumstances should be discussed with Access Services.
EXTS	Extended Test Taking Time	Student may receive additional time to complete tests or quizzes. Extended time can be: 1.5 (as noted by 150%) 1.75 (as noted by 175%) 2 (as noted by 200%)
AFIT	Addtl. Faculty Instruction Time	The instructor provides instruction to students in a one-on-one setting so the student can fully understand the instructions and expectations presented to the class. One on one setting can be done in person, virtual, or email, however student’s preferred method of communication should be considered and prioritized when possible. It is the student’s responsibility to initiate request for scheduling one on one instruction. It is the faculty’s responsibility to meet with the student in a timely manner so as not to impact the student’s ability to complete an assignment or prepare for an exam. Students are encouraged to arrange to use faculty office hours whenever possible. One on one instruction in the classroom is not encouraged unless it can be done discreetly, is provided to all students so as not to single out students using accommodations, and when doing so will not disrupt the schedule of course content delivery.
FMSY	Transmitter/Receiver Broadcast Device	Faculty wear a microphone while the student will wear a receiver to hear the lecture. Device is checked out from the Adaptive Tech Lab.
NDET	Non-Distractive Environment Testing	The student is allowed to take their test in a separate testing area from the class in order to reduce the number of distractors in the room (number of students, sounds, etc.) The testing environment should be similar to the one the rest of the class is taking their exams in. If this is not possible students can schedule with Access Services for Private Testing. Request for Non-Distractive Environment Testing should be made at least 2-3 days in advance. (Failure to schedule in advance may result in inability to complete testing by scheduled due date)
NSCT	No Scantron for Exams/Quizzes	The student will not use a scantron during an exam. The student will either indicate their response right on the exam or write their answers on a separate sheet of paper, unless approved for use of computer on exams.
NOTE	Note Taker	Students with disabilities that might use this accommodation are auditory processing disorder, visual and hearing impairments, physical disabilities and ADD/ADHD. The instructor may provide his/her own notes to the student or find a peer notetaker in the class to provide notes.
NTPC	Note Taking on Computer	Students may use a computer (laptop or tablet) in the classroom for note taking purposes only (including the use of recording or dictation tools).
OTHR	Various Accommodation	Will be used when accommodation may be specific to student/disability but is not commonly utilized with other students.
PHYS	Physical Restriction	Students that need this accommodation have a functional/physical limitation that prevents access. Students with this accommodation may have functional limitations on how long they can sit, stand, and/or walk. Students may have restricted mobility or range of motion that may require a modification to the environment or may restrict participation in some activities. In these cases modifications to the assignment or alternative assignments may be acceptable substitutions.
PRRG	Priority Registration	This accommodation allows students with certain disabilities to register for classes before the general registration period. Some disabilities that may qualify for this accommodation are mobility restrictions, physical or cognitive restrictions, treatment interventions that impact scheduling, and needs for accommodations that require significant planning. Priority Registration does not cover Personal conflicts Work conflicts Personal preference without diagnosis
PVTR	Private Testing Room	This accommodation is used when a student requires testing in a room with reduced distractions or when testing requires a change to the physical environment that would impact other individuals’ testing i.e. reader, scribe, low lighting, etc. The students with disabilities that may use this accommodation are ADD/ADHD, students using speech-to-text, high anxiety levels, hearing or visual impairment, TBI and physical disabilities. Reserve a private testing room in the Testing Center. If a reader/scribe is needed reserve in Access Services Suite. If testing requires change to environment (low/no lights) reserve in Access Services Suite Request for Private Testing should be made at least 2-3 days in advance. (Failure to schedule in advance may result in inability to complete testing by scheduled due date)
RCDR	Audio Recording Device	Students approved are able to use a recording device to tape classroom lectures. Approved students may bring their own recording device or may check out a digital voice recorder from the Adaptive Tech Lab. Recorder Use Regulations: Approved students have the right to record lectures for personal study only and are intended for the approved student only. Recorded lectures for personal study may not be shared with any other individuals without the consent of the lecturer Recorded lectures may not be used in any way against the faculty member, other lecturers, or students whose classroom comments are taped as part of the class or classroom activity. Recorded lecturers for personal study must be deleted or properly disposed of at the end of each semester Any recorded information that the student believes to be discriminatory should be presented to the Access Office for appropriate action.
RCLD	Reduced Course Load	Students with disabilities are eligible to apply for special status that allows them to take a reduced course load while maintaining full-time status. The approval of a reduced course load with full-time status is not a permanent accommodation. Students will need to apply and submit documentation supporting the need for reduced course load each semester. The request must be submitted and evaluated each term to determine the impact of the student’s disability in terms of the demands of the proposed course schedule. Request for reduced course load must include supporting documentation with a diagnostic evaluation for an appropriate professional that is recent enough to evaluate the current impact of the disability The request and documentation will be evaluated in terms of the impact of the disability and the demands of the student’s current proposed schedule and any recommendations or concerns on the part of any department. If the request is denied, the student may file a grievance through the Access grievance procedures.
READ	Test Reader	The student works with an individual within or appointed by Access Services who will read verbatim the exams or quizzes to the student. They will not assist the student in any way in answering the question, but only read the question to them and then their response verbatim.
SCRB	Scribe	The student works with an individual within or appointed by Access Services who will write down verbatim everything the student says.
SEAT	Preferential Seating	The student has the ability to sit wherever they need to sit in the class. Typically granted to allow students to sit in the front of the room to provide them with more access to the board, instructor, screen. In other cases, this allows the student to sit in the back and be close to the classroom door should they need to use the restroom, take a break, stretch, walk, etc.
SERV	Service Animal	A service animal is defined as a dog or in certain circumstances a miniature horse, that has been individually trained to do work or perform tasks for the benefits of an individual with a disability. The work or tasks performed by the animal must be directly related to it’s handler’s disability. Examples of works or tasks that a service animal may perform include but are not limited to: Pulling a wheelchair Assisting an individual during a seizure Retrieving an item such as medication or a telephone Assisting an individual who is blind or low vision with navigation and other tasks Alerting individuals who are deaf or hard of hearing to the presence of people or sounds Services that do not qualify as work or tasks performed by a Service Animal include: Deterring crime Providing emotional support, comfort, or companionship such as an emotional support animal or therapy animal Service Animals should be on a leash or a harness at all times unless the nature of the accommodation provided by the Service Animal would be negatively impacted by a harness or leash. In that case the handler must maintain control of the animal through voice, signal, or other effective control. For full-Service Animal Policy refer to Board Policy 3.19 Animals on Campus.
SIGN	Sign Language	Students needing this accommodation may be deaf or hard of hearing. Students will have an interpreter present in the classroom or virtually providing real time translation for course lectures, services and programs.
TALF	Text in Alternative Format	Students with this accommodation may have a vision impairment or a documented print disability. Educational materials such as textbooks or class handouts will need to be provided in a format other than standard print. In some cases, simply modifying the font, spacing, contrast, or color of the paper may meet the student’s need. In other cases, formats such as digital text, audio recording, large print, or braille may be required. Faculty who have a student with this accommodation in one of their courses will be notified of the specific type of alternative format required as part of the Instructor Notification Form (INF)